Program Officer

  • 31 May 2022
  • Remote work
  • Fully Remote
  • Full-time
  • US-Based Positions
  • cvt-30994

The Center for Victims of Torture (CVT) is excited to announce our search for a Program Officer on the Helping Survivors Heal (HSH) project, a capacity development project which supports the mental health and psychosocial support (MHPSS) work of 12 torture rehabilitation organizations around the world by providing subgrants and technical assistance. The position is a part of the HSH project management team, which works with the HSH team of advisors who are all subject matter experts (SMEs).

 

This position will manage day-to-day administration of the work with partners; coordinating with the relevant team of advisors. Primary responsibilities include subgrant management (managing and tracking the subaward process for project partners, from application through disbursement, reporting, compliance, and closeout); tracking and monitoring partner progress with advisors; project reporting; as well as program evaluation support.

 

This position will also provide support in the areas of logistics, risk assessment, communications, general project administration, and other tasks that facilitate the effective management, growth, and coordination of systems, projects, and initiatives. This position will work closely with international project staff and partners who are located around the world.

 

Location: United States

Remote status: 100%

Number of Positions: 1

Hiring range: $54,000 - $67,000 per year, depending on qualifications

           

Organization:

The Center for Victims of Torture works toward a future in which torture ceases to exist and its victims have hope for a new life. We are an international nonprofit dedicated to healing survivors of torture. We offer rehabilitation services to those who have been tortured, train partners around the world who can prevent and treat torture, and advocate for human rights and an end to torture.

 

Responsibilities:

Project Management/Operations: Participate on project management team. For designated partners, provide oversight of day-to-day project activities and support for program strategy to ensure achievement of objectives. Monitor, analyze, and report on partner progress against project metrics, workplans, and budgets. Facilitate communications and meetings between project staff and partners. Review materials developed by advisors to ensure consistent standard. May participate in site visits or assessments, as needed.

 

Collaborate with Project Coordinator on administrative and logistical components.

Support travel and other logistics for advisor visits to international partners. Ensure project’s compliance with CVT security protocols. Monitor country and regional contextual developments and provide analysis as requested. Contribute to Risk Management by supporting the development, integration, and/or upgrading of safety and security policies, protocols, and other resources in addition to helping plan for their implementation by contributing to the design of training materials, tabletop drills, or briefing documents.

 

Assist in the recruitment for new staff including clarification of any necessary visas and housing information. Assist in the orientation process for new staff including production of orientation materials.

 

Serve as liaison with other CVT departments. Respond to requests for information by preparing presentations, briefings, and other program materials. Work with Communications department to develop public content and materials.

 

Team Coordination: For designated partners, facilitate communication between project staff assigned to those partners. Schedule and facilitate meetings and other communication to monitor partner progress, ensuring adjustments and adaptations as needed. Track and document team activities and summarize with the team for regular donor reports. Coordinate other collaborative opportunities for team members to connect on both day-to-day operational needs as well as cross-program sharing. Ensure meetings and other team communications are inclusive, productive, and efficient. Serve as focal point for inquiries from other teams.

 

Partner Coordination: Serve as a key liaison with partners to ensure positive and productive relationships. Streamline communication between project staff and partner. Communicate regularly on subaward management and other project-related activities.

 

Subaward Management: Develop Memorandum of Understanding (MOUs) and partnership agreements with international partners. Manage the partner subaward application process. Prepare and maintain subawards. Prepare and track disbursements, payments, and closeouts of subawards and consultancies. Ensure timely receipt and completeness of reports/deliverables submitted by partners and consultants. Organize and participate in review of partner reports. Communicate review feedback to partner and ensure completion of any required follow-up/corrective action plans. Contribute to the creation and maintenance of tracking systems for subawards and contracts. Work with Grants Accountants throughout this process to ensure compliance, and to facilitate disbursements and payments for subgrants and consultancies.

 

Other Duties: Participate in other department and organization-wide activities, meetings and trainings. Complete administrative responsibilities. Perform other duties as assigned

 

Qualifications:

Required education, experience, certificates, licenses or registrations

  • Bachelor’s degree or equivalent combination of education and relevant experience
  • 4 - 7 years of administrative or project coordination experience in an NGO environment
  • Experience in subaward management

 

 

Preferred education, experience, certificates, licenses or registrations

  • Master’s degree
  • International work experience strongly preferred
  • Experience in budgeting and financial tracking
  • Experience working with risk management protocols and procedures

 

Competencies (Knowledge, Skills and Abilities)

  • Significant knowledge of grant requirements and reporting required
  • Excellent written, verbal, presentation, and interpersonal communications skills, including the ability to communicate cross-culturally and navigate interactions and negotiations with diplomacy
  • Strong analytical and problem-solving skills
  • Strong initiative and ability to manage work independently and collaboratively as a member of a team
  • Ability to interpret technical language in regulations
  • Excellent skills in organization, attention to detail and time management (including the ability to meet deadlines)
  • Proficiency to speak and write in a language in addition to English desirable: Spanish, Arabic, or French preferred
  • Ability to develop and maintain professional, collaborative relationships
  • Ability to communicate effectively in writing and verbally
  • Commitment to engaging in human rights work, and diversity, equity and inclusion efforts within the organization
  • Excellent skills in organization, attention to detail and time management (including the ability to meet deadlines)
  • Working knowledge of Microsoft Office suite (Outlook, Word and Excel)

 

Supervisory Responsibilities: May supervise volunteers or interns

 

Work Environment (subject to change):

•    CVT has a COVID-19 vaccination mandate in place for US-based employees

•    Typical office environment

•    Time spent on the computer is approximately 80%

•    Time spent in virtual meetings is approximately 50%

 

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, of up to 5 pounds.

 

Travel: Ability to travel up to 5% of the time to a variety of locations in the US and internationally.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and physical demands  

 

Responsibilities described above are not a comprehensive list and additional tasks may be assigned to the employee from time to time as necessitated by organization needs

 

To Apply:  Submit resume, cover letter and salary expectations by May 30, 2022 to http://cvt.simplicant.com/.

 

 

 

CVT is committed to hiring and fostering a diverse and inclusive workforce that leverages the skills and talents of all employees in our organization, regardless of race, color, creed, religion, national origin, sex, gender identity, sexual orientation, disability, age, marital status, veteran status, familial status, genetic information, or any other protected status. We encourage candidates with diverse backgrounds such as these to apply for this position.

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